Customers

Real numbers from real bids.

We don't ship logos. We ship measured outcomes — takeoff hours saved, bid-day defects avoided, win-rate movement. Every case study is a contractor whose numbers we can defend.

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Case studies

Customers across trades, regions, and project types.

Anonymized snapshots; specific customer attribution and quantified outcome metrics are shared on customer-reference calls under NDA rather than published as marketing claims.

Electrical

· Commercial · Midwest US

Cut takeoff time meaningfully on typical commercial electrical bids without growing the team.

A union-shop electrical contractor with the estimating team standardized on OmniTakeoff after a four-week pilot on a healthcare project. Their existing Bluebeam workflow was already fast — what moved the number was eliminating the count-twice-to-double-check step thanks to the evidence-linked review queue.

Meaningful reduction
Takeoff time: Meaningful reduction
Bid-day defects: Meaningful improvement
Estimator throughput

Every line links back to the exact crop on the exact sheet. When the PM challenges a count we click and we're there. That alone saved more time than the AI did.
— Senior estimator (anonymized), Midwest electrical contractor (anonymized)

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Mechanical / Plumbing / Electrical

· Hospitality · Southwest US

Bid 4 hospitality projects in parallel without growing the estimating team.

A multi-trade MEP firm hit a wall during a hot Phoenix bid season — more projects in pursuit than the team could physically work. They piloted OmniTakeoff on three concurrent hotel renovations to test whether takeoff-as-a-service could give them parallelism the team couldn't physically achieve.

Meaningful improvement
Concurrent active bids: Meaningful reduction
Average bid prep hours: Customer-validated outcome
Win rate during pilot

We stopped picking which bids to skip. That's the whole game. When you can take everything that comes in, you eventually win the right ones.
— VP Estimating (anonymized), Southwest MEP design-build firm (anonymized)

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Fire Protection

· Healthcare · Northeast US

Closed a tight window between addendum drop and bid lock.

A fire-protection sub got hit with an Addendum 4 on a hospital expansion at 4pm Thursday for a Monday-noon bid. Their previous workflow couldn't have re-priced the bid in time. The version-compare feature surfaced exactly what changed and the takeoff re-run on the affected sheets only.

Compressed turnaround
Addendum-to-rebid time: Targeted subset
Sheets re-takeoff'd: Yes
Bid won

Before, an Addendum 4 on a Thursday with a Monday bid was a no-bid. Now it's a normal Friday.
— Estimating manager (anonymized), Northeast fire-protection contractor (anonymized)

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General Contractor

· Multifamily · Pacific Northwest US

Pushed spec answers upstream so subs found what they needed without bid-day RFIs.

A GC running multifamily projects was buried in bid-day RFIs from subs asking for clarifications the spec already answered. They piloted OmniTakeoff's Spec Sections + Evidence Linker to push spec answers to subs upstream, before they had to ask.

Meaningful reduction
Bid-day RFIs received: Meaningful improvement
Sub bid coverage: Meaningful reduction
Bid-day phone hours

Subs read the bid package now because the spec section is one click from the line they care about. They stopped calling.
— Director of preconstruction (anonymized), Pacific Northwest general contractor (anonymized)

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Low Voltage

· Data Center · Texas

Trained the symbol library to recognize their proprietary structured-cabling patterns.

A specialized low-voltage shop builds structured cabling for data centers. Their drawings use proprietary symbol conventions — generic AI tools struggled to recognize their fixtures correctly out of the box. The active-learning loop trained a custom recognizer over the first weeks of real bid work.

Customer-validated outcome
Recognition accuracy (baseline): Substantial improvement
Recognition accuracy (post active-learning): Multiple reference projects
Training annotations

We feed it our drawings, we click the wrong calls, and within a few weeks it just gets our symbols. Being able to teach the model on our own dialect is the thing that mattered.
— Founder / chief estimator (anonymized), Texas low-voltage integrator (anonymized)

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Roofing

· Commercial · Florida

Rebid a TPO roof project after a late-cycle addendum without missing the deadline.

A roofing sub was a few days from bid lock when a late-cycle addendum changed the TPO membrane system and re-routed penetrations. Drawing Version Compare showed exactly what moved.

Compressed turnaround
Rebid window: Customer-validated outcome
Material take-off accuracy: Customer-validated outcome
Submitted vs. allotted budget

We watched competitors no-bid because they couldn't redo the takeoff in time. We did it with hours to spare and used the rest of the window to actually price it.
— Senior estimator (anonymized), Florida commercial roofing contractor (anonymized)

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Mechanical / HVAC

· Industrial · Midwest US

Standardized AI takeoff across the multi-office estimating team and reduced estimate variance.

A regional mechanical contractor running a multi-office estimating team had unmanageable variance in how individual estimators built takeoffs — the same project would get a notable spread depending on who picked it up. Standardizing on OmniTakeoff plus the org's symbol library compressed the variance meaningfully over the first months of adoption.

Meaningful reduction
Inter-estimator variance: Cohort certified
Estimator certification: Meaningful improvement
Bid throughput

Before, hiring a senior estimator from a competitor meant months of recalibrating to our process. Now they're productive much faster because the platform enforces our process for them.
— VP Estimating (anonymized), Great Lakes mechanical contractor (anonymized)

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Civil / Earthwork

· Government / Infrastructure · Gulf Coast US

Built audit-grade source-linked takeoffs for federal procurement.

A civil contractor specializing in coastal infrastructure work for federal procurement needed audit-grade accuracy + paper-trail evidence on every bid. Federal procurement audits scrutinize line-item provenance. OmniTakeoff's source-link evidence on every quantity is the workflow they use to produce that paper trail. (Specific contract values, audit results, and accuracy metrics are shared under NDA on customer-reference calls.)

Customer-validated outcome
Audit-passed bids: Customer-validated outcome
Takeoff accuracy under audit: Customer-validated outcome
Federal contract value won

Federal audits are a different sport. Auditor wants the source for every CY of fill, every LF of revetment. We click and we're there.
— Director of Estimating (anonymized), Gulf Coast civil contractor (anonymized)

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Low Voltage / AV

· Education / Higher Ed · Mountain West US

Doubled higher-ed AV bid coverage during summer-build season.

A specialty AV + structured cabling firm bids almost exclusively to universities + colleges with summer-build deadlines. Pre-pilot, they declined a meaningful share of bids during the May-July rush because the team couldn't physically work them. OmniTakeoff's recognizer trained on their drawings expanded bid coverage during the peak window.

Meaningful improvement
Summer-rush bid coverage: Customer-validated outcome
Win rate during rush: Meaningful improvement
Bid hours per estimator/month

Summer rush used to mean we declined the right bids and took the wrong ones. Now we take everything that fits and pick the ones we want at award.
— Estimating Manager (anonymized), Rocky Mountain structured cabling firm (anonymized)

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General Contractor

· Multifamily · Sun Belt US

Cut sub bid drop-out on garden-style apartments by making bid packages easy to read.

A Sunbelt multifamily GC builds garden-style apartment units across the region. Sub bid drop-out was a structural problem on multi-trade pursuits — too many subs declining or no-bidding because the bid package was painful to read. OmniTakeoff's sub portal with inline spec excerpts changed the calculus.

Customer-validated outcome
Sub drop-out rate: Meaningful improvement
Bid coverage per package: Meaningful reduction
Bid-day RFI volume

Subs read the package now. The number of times I get a phone call asking 'where's the spec for X' has dropped to almost zero.
— VP Preconstruction (anonymized), Sunbelt multifamily GC (anonymized)

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Coverage

Across every trade we cover.

From union electrical to roofing to low-voltage data-center work — the platform meets the trade where it lives.

Electrical

Plumbing

Mechanical

Fire Protection

Low Voltage

Roofing

Concrete

GC / multi-trade

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