Pre-populated bid forms
Bid form opens with your shop's standard markup, exclusions, and last-bid pricing as the starting point. Fewer empty fields, faster responses.
Sub Portal
Bid coverage that doesn't fight subs.
Pre-populated bid forms, inline spec excerpts, two-way RFI threads, deadline reminders. Subs respond faster + more accurately because the portal removes the friction. RFI volume drops meaningfully; sub bid coverage climbs on pilot data — specific cohort numbers shared under NDA on reference calls.
What it does
Six things the portal handles
Inline spec excerpts
Each line you bid shows the relevant spec language attached. No more digging through 400 pages of specs to answer one question — the GC's PM did it for you upstream.
Two-way RFI threading
Ask a question; get an answer threaded to the line item. Other subs see the answer (when GC chooses to share). RFI count drops, bid quality goes up.
Deadline + addendum alerts
Bid-day reminders, addendum drops, RFI deadlines — all auto-pushed via email and in-portal. Nothing slips because nobody saw the email.
GC-managed access
GC invites subs by email. No account creation friction. Sub portal scoped to the specific bid; no cross-bid data leakage.
One-click submit
When the bid is ready, one click delivers it to the GC's bid pipeline. Bid record, audit trail, and confirmation email all generated automatically.
The numbers
What pilot GCs typically see
Sub bid coverage
Meaningful improvement
More subs return bids vs. baseline
Bid-day RFI volume
Meaningful reduction
Across 3 multifamily pilots
Estimator phone hours
Meaningful reduction
On bid day, answering sub questions
Sub satisfaction NPS
+38
Pre-portal vs. post-portal
Workflow
From bid invite to bid submission
- 01
GC invites subs
Email invitation with magic-link. Sub clicks; lands in bid context. Zero signup friction.
- 02
Sub reviews scope
Each line shows the relevant spec excerpt + attached drawings. No spec spelunking.
- 03
Sub asks RFIs (optional)
Inline RFIs threaded to specific line items. GC's PM responds; thread visible to sub immediately.
- 04
Sub responds
Pre-populated form. Sub adjusts pricing, exclusions, lead times. One-click submit.
- 05
GC levels bids
Bid leveling view shows all subs' bids on a common scope basis. GC selects + awards.
FAQ
Common sub portal questions
- How do subs sign up?
- GCs invite subs by email. The sub clicks a magic-link in the invitation, lands directly in the bid context. No password creation, no account signup. Optional persistent account if the sub wants to track their bid history across GCs.
- Does the sub need their own OmniTakeoff license?
- No. Sub portal is included with the GC's OmniTakeoff plan at no additional cost. Subs use the portal for free; GC pays for the platform.
- Can subs respond from mobile?
- Yes. Sub portal is fully mobile-responsive. Mobile native app (iOS/Android) launching (timing on the roadmap) includes sub-portal access for field-based subs.
- What if a sub is on Bluebeam Studio or AIA Document Manager?
- Both supported as alternative submission channels. Sub uploads their existing markup → OmniTakeoff parses + integrates. The portal is the recommended path because of the inline spec linkage; alternative paths preserve compatibility.
- Can subs see other subs' bids?
- Never. Each sub's bid is isolated. GC sees all bids in the bid leveling view; subs only ever see their own.
Are you a GC?
Apply to pilot. Sub portal included on Professional + Enterprise.
The portal is most valuable on multi-trade bids with 20+ subs. If that's your normal workflow, this single feature can ROI the platform.