General Contractor · Multifamily
Pushed spec answers upstream so subs found what they needed without bid-day RFIs.
A GC running multifamily projects was buried in bid-day RFIs from subs asking for clarifications the spec already answered. They piloted OmniTakeoff's Spec Sections + Evidence Linker to push spec answers to subs upstream, before they had to ask.
Industry
Multifamily
Region
Pacific Northwest US
Annual revenue
Mid-market
Headline numbers
- Bid-day RFIs received
- Meaningful reduction
- Sub bid coverage
- Meaningful improvement
- Bid-day phone hours
- Meaningful reduction
Across 3 multifamily projects
Subs returned bids, didn't drop out
Estimator time on the phone
Challenge
What they were solving for
Bid-day phones were a fire drill — subs asking for spec language the bid package already had, just not in a place they'd find it. Half the sub drop-outs were because the team couldn't answer fast enough.
Solution
How OmniTakeoff worked
OmniTakeoff bound the spec sections to the affected line items, then exported a sub-facing PDF that included the relevant spec excerpts inline. Subs got everything they needed without having to dig.
Outcome
What changed
RFI volume dropped meaningfully across the multifamily pursuits in scope. Sub bid coverage went up because subs stopped dropping out from frustration. Specific reduction percentages are shared under NDA on reference calls.
Subs read the bid package now because the spec section is one click from the line they care about. They stopped calling.
Your numbers next
Apply to pilot.
Four-week pilots on real bids. We commit to specific outcome targets up front.